Neighbourhood Watch
Mon 10 December 2018
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CONSTITUTION

Updated from May 2017 AGM

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objectives: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of registered and NHW verified Neighbourhood Watch Schemes or Associations based on town or Police Safer Neighbourhood Team (SNT) areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Neighbourhood Watch Schemes from each town or SNT area may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, Neighbourhood Watch Schemes from multiple towns or SNT areas may be grouped together, subject to the prior agreement of their respective schemes and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board. Such groupings must be regularly reviewed to ensure that it maintains the support of the represented schemes.  
2.2.    Nominees should be elected by their Neighbourhood Watch Associations/Schemes at their Annual General Meetings or other comparable meeting or appropriate nomination and voting process. The names of the nominees must be submitted to the secretary of the Forum not later than 28 days before the next West Mercia Neighbourhood Watch AGM. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each represented Neighbourhood Watch town or SNT area shall nominate ONE of the three persons in 2.1 above to be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent all of the Local Policing Areas as defined by West Mercia Police.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Mercia Force Area Neighbourhood Watch Forum.
5.3.    Each recognised Neighbourhood Watch town or SNT are shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and recognised Neighbourhood Watch town or SNT area representatives, and will be published as appropriate on the Forum website.
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and  ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

 

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.

CONSTITUTION

West Mercia Neighbourhood Watch Forum

Constitution

1.     Objects: to support, encourage co-ordinate and promote all aspects of Neighbourhood Watch, whilst building an effective liaison between the  Police, the statutory and voluntary organisations, agencies and the public in the West Mercia Police Force area.
2.    Membership of the Forum shall be limited to representatives of police-supported Neighbourhood Watch Associations based on local authority areas, and such other representatives as the Forum shall from time to time decide are necessary.
2.1.    Each local authority area Neighbourhood Watch Association may nominate up to three persons to represent it on the Forum.
    For the purpose of facilitating active membership of the Forum, local authority Neighbourhood Watch Associations may be grouped together, subject to the prior agreement of their respective associations and the other members of the Executive Board. In such event, the voting arrangements detailed in 5.3 below may be adjusted by agreement to reflect the new membership weightings on the Forum and Executive Board  
2.2.    Nominees should be elected by their local authority Neighbourhood Watch Associations at their Annual General Meetings. The names of the nominees must be submitted to the Forum not later than 28th February each year. 
2.3.    Additional membership shall be at the discretion of the Forum and may include:
    2.3.1    individuals or representatives of organisations invited to join by the Forum.
    2.3.2    ex-officio members appointed by the Forum 
    2.3.3    members co-opted by the Forum.
2.4.     A member may resign by written notice to the secretary.
3.     Executive Board
3.1    Each local authority Neighbourhood Watch Association shall nominate ONE of the three NW persons in 2.1 above t be their representative on the Executive Board
3.2    The Executive Board shall meet not less than four times per year, including the AGM
3.3    A quorum at a meeting of the Executive Board shall be a minimum of eight members who must represent a minimum of six local area NW Associations.
3.4    The Executive Board may appoint special or standing committees as may be deemed necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such committees shall be reported back to the Board fully and promptly
4    Officers of the Forum
4.1.    At the Annual General Meeting of the Forum the Members shall elect a Chairperson, a Vice-Chairperson, a Treasurer, a Secretary and any other officers they may consider necessary. 
4.2.    The elected Chairperson may hold office for a period of up to three years and shall stand for re-election each year.  
4.3.    All other officers elected shall hold office until the conclusion of the next Annual General Meeting of the Forum but shall be eligible for re-election.  Should a serving officer leave or resign, then another member, at the discretion of the Forum, may fill the position. Such an appointment would be temporary and valid only until the next AGM.
4.4.    The Forum may appoint one or more qualified examiners and may determine their re-numeration, if any.
5.    Meetings
5.1.    There shall be an Annual General Meeting of the Forum, which will be held in March every year or as soon after as reasonably practicable. The secretary shall write to members at least 21 days prior to the meeting informing them of the date.
5.2.    At the Annual General Meeting the business shall include.
5.2.1.    election of officers.
5.2.2.    appointment of the auditors.
5.2.4.    consideration of the treasurer's report.
5.2.6.    nomination(s) to the West Midlands Regional Neighbourhood Watch Forum.
5.3.    Each local authority area Neighbourhood Watch shall be entitled to no more than two votes, both of which may be cast by an entitled group irrespective of how many members of that group attend the meeting at which the vote is taken.
5.4.    No member shown in para 2.3 above shall be entitled to vote.
5.5.    Matters arising at a meeting shall be decided by a simple majority of those present and entitled to vote.
5.6.    Any member, or members, of the Forum may convene an extraordinary general meeting at any time providing all members are advised of such a meeting. The validity of decisions taken at such a meeting are subject to the terms of para 3.3 above.
5.7.    Minutes of all meetings will be taken and distributed to all members and local authority area NW Associations..
6.    Asset Management.
6.1     The treasurer shall keep proper accounts of the finances of the Forum and is responsible for ensuring all transactions are covered by written receipts.
6.2     The Treasurer shall open and maintain a bank account.  The Forum shall authorise in writing three named persons, one of whom shall be the Treasurer, to be signatories on the account. All cheques shall be signed by a minimum of two of the authorised signatories
6.3     The Treasurer is responsible for and will manage the income and property (including intellectual property) of the Forum and to ensure that it is applied solely towards the promotion of the objects.
6.4     The auditor(s), duly appointed by the Forum, shall audit the accounts at least once a year. 
7.    Constitution
    Any alteration to the constitution, shall receive the assent of not less than two-thirds of the voting membership of the Forum present and voting at an Annual General Meeting or an Extraordinary General Meeting, provided that notice of any such alteration shall have been received by the secretary not less than 21 clear days before the meeting at which the alteration is proposed. Furthermore, at least 14 clear days in advance of such a meeting, a written statement setting out the terms of the alteration shall be sent to each member of the Forum.
8.    Dissolution
    If at any time it is considered necessary, for financial reasons or otherwise, to dissolve the Forum a meeting of all voting members of the Forum shall be called.  At least 21 days notice of such a meeting shall be given in writing (stating the terms of the resolution being proposed) to all members of the Forum. If the decision is confirmed by a two-thirds majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Forum.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such charitable institution or institutions having objects similar to those of the Forum as the members may decide.